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HLPFL

501(c)(3) NONPROFIT

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Privacy Policy

Last Updated: December 19, 2024

Important: By using our services, you automatically consent to our data collection, processing, and sharing practices as described in this policy. Continued use constitutes ongoing consent.

1. Acceptance and Consent

BY ACCESSING OR USING THE HLPFL WEBSITE, SERVICES, OR ANY RELATED PLATFORMS ("SERVICES"), YOU EXPRESSLY CONSENT TO THE COLLECTION, USE, DISCLOSURE, AND PROCESSING OF YOUR PERSONAL INFORMATION AS DESCRIBED IN THIS PRIVACY POLICY. IF YOU DO NOT AGREE TO THIS PRIVACY POLICY, DO NOT ACCESS OR USE THE SERVICES.

Your use of the Services constitutes your acknowledgment that you have read and understood this Privacy Policy and agree to be bound by its terms. This consent is ongoing and continues for as long as you use the Services and indefinitely thereafter unless you explicitly withdraw consent in writing.

2. Automatic Consent and Modifications

We reserve the right to modify, amend, or update this Privacy Policy at any time, in our sole discretion, without prior notice. Any changes will be effective immediately upon posting to the Services. Your continued use of the Services after any such changes constitutes your automatic acceptance of the new Privacy Policy.

YOU WAIVE ANY RIGHT TO RECEIVE SPECIFIC NOTICE OF SUCH CHANGES AND AGREE THAT YOUR CONTINUED USE OF THE SERVICES CONSTITUTES ACCEPTANCE OF ALL MODIFICATIONS, REGARDLESS OF WHETHER YOU HAVE REVIEWED THE UPDATED POLICY.

3. Information We Collect

3.1 Personal Information

We collect all information you provide to us, including but not limited to:

  • Full name, stage name, and any aliases
  • Email address, phone number, and mailing address
  • Social media handles and profiles
  • Payment information and financial data
  • Music samples, recordings, and creative works
  • Photographs, videos, and other media
  • Demographic information (age, gender, location)
  • Professional information and career history
  • Any other information you choose to provide

3.2 Automatically Collected Information

We automatically collect extensive information about your device and usage, including:

  • IP address, MAC address, and device identifiers
  • Browser type, version, and settings
  • Operating system and device information
  • Referring and exit pages
  • Pages visited, time spent, and click patterns
  • Search queries and interactions
  • Location data (GPS, WiFi, cellular)
  • Cookies, web beacons, and similar technologies
  • Keystroke patterns and mouse movements
  • Screen resolution and device capabilities

3.3 Third-Party Information

We may collect information about you from third-party sources, including social media platforms, data brokers, public databases, marketing partners, and other sources. We combine this information with data we collect directly from you.

4. How We Use Your Information

We may use your information for any lawful purpose, including but not limited to:

  • Providing, maintaining, and improving our Services
  • Processing transactions and managing accounts
  • Communicating with you about our Services
  • Marketing, advertising, and promotional purposes
  • Analyzing usage patterns and user behavior
  • Developing new products and services
  • Personalizing your experience
  • Conducting research and analytics
  • Preventing fraud and enhancing security
  • Complying with legal obligations
  • Enforcing our terms and policies
  • Any other purpose with your consent or as permitted by law

We reserve the right to use your information for any purpose not prohibited by applicable law, and your use of the Services constitutes consent to such use.

5. Information Sharing and Disclosure

5.1 Broad Sharing Rights

We may share your information with third parties for any lawful purpose, including:

  • Service providers and business partners
  • Affiliates and subsidiaries
  • Marketing and advertising partners
  • Analytics and data processing companies
  • Payment processors and financial institutions
  • Cloud storage and hosting providers
  • Professional advisors (lawyers, accountants)
  • Potential buyers or investors in business transactions
  • Law enforcement and government agencies
  • Any party with your consent or as permitted by law

5.2 Business Transfers

In the event of a merger, acquisition, reorganization, bankruptcy, or sale of assets, your information may be transferred to the acquiring entity without your consent. The acquiring entity may use your information for any lawful purpose.

5.3 Aggregated and De-Identified Data

We may aggregate, anonymize, or de-identify your information and use or share it for any purpose without restriction. We retain all rights to such data even after you stop using our Services.

6. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, or as required or permitted by law. This may include retaining your information indefinitely for:

  • Business records and analytics
  • Legal compliance and dispute resolution
  • Fraud prevention and security
  • Backup and disaster recovery
  • Historical archives and research
  • Any other legitimate business purpose

We have no obligation to delete your information and may retain it indefinitely at our sole discretion.

7. Your Rights and Limitations

7.1 Limited Rights

While certain jurisdictions may provide you with rights regarding your personal information, these rights are subject to significant limitations and exceptions. We may deny your requests if:

  • Complying would be excessively burdensome or expensive
  • The request is frivolous or vexatious
  • Disclosure would compromise our business interests
  • The information is subject to legal privilege
  • Retention is required for legal or business purposes
  • Any other reason permitted by law

7.2 Verification Requirements

To exercise any rights, you must provide extensive verification of your identity, which may include government-issued ID, proof of address, and other documentation. We may deny requests if verification is insufficient.

7.3 Response Time

We will respond to verified requests within the time required by applicable law, which may be up to 90 days or longer. We may extend this period with notice.

8. International Data Transfers

Your information may be transferred to, stored, and processed in any country where we or our service providers operate, including countries that may not provide the same level of data protection as your home country. By using our Services, you consent to such transfers and acknowledge that your information may be subject to foreign laws and accessible to foreign governments, courts, and law enforcement agencies.

YOU WAIVE ANY CLAIMS RELATED TO THE TRANSFER OF YOUR INFORMATION TO OTHER JURISDICTIONS AND AGREE THAT SUCH TRANSFERS ARE NECESSARY FOR THE PERFORMANCE OF OUR SERVICES.

9. Cookies and Tracking Technologies

We use cookies, web beacons, pixels, local storage, and other tracking technologies to collect information about your browsing activities. By using our Services, you consent to our use of these technologies. We may use:

  • Essential cookies for site functionality
  • Analytics cookies to understand usage patterns
  • Advertising cookies for targeted marketing
  • Social media cookies for sharing features
  • Third-party cookies from our partners
  • Any other tracking technologies we deem appropriate

While you may be able to disable some cookies through your browser settings, doing so may limit your ability to use our Services. We are not responsible for any limitations resulting from your cookie preferences.

10. Security Disclaimer

While we implement reasonable security measures, we cannot guarantee the security of your information. You acknowledge and accept the inherent risks of transmitting information over the internet. We are not liable for any unauthorized access, use, or disclosure of your information, regardless of cause.

YOU ASSUME ALL RISKS ASSOCIATED WITH THE SECURITY OF YOUR INFORMATION AND WAIVE ANY CLAIMS AGAINST US FOR SECURITY BREACHES, DATA LOSS, OR UNAUTHORIZED ACCESS.

11. Children's Privacy

Our Services are not intended for children under the age of 13 (or 16 in the European Economic Area). We do not knowingly collect personal information from children. If we become aware that we have collected information from a child, we may delete it or retain it at our discretion. Parents or guardians who believe their child has provided information should contact us immediately.

12. Third-Party Links and Services

Our Services may contain links to third-party websites and services. We are not responsible for the privacy practices or content of these third parties. Your interactions with third-party sites are governed by their privacy policies, not ours. We encourage you to review the privacy policies of any third-party sites you visit.

13. California Privacy Rights

California residents may have certain rights under the California Consumer Privacy Act (CCPA). However, these rights are subject to significant limitations and exceptions. We may deny requests that are manifestly unfounded or excessive. We do not sell personal information in the traditional sense, but we may share information with partners for business purposes.

To exercise CCPA rights, you must submit a verifiable request with extensive documentation. We may take up to 90 days to respond and may deny requests at our discretion.

14. European Privacy Rights

If you are located in the European Economic Area (EEA), you may have rights under the General Data Protection Regulation (GDPR). However, we process your information based on multiple legal bases, including:

  • Your explicit consent
  • Performance of a contract with you
  • Compliance with legal obligations
  • Our legitimate business interests
  • Protection of vital interests
  • Public interest or official authority

We may deny requests to exercise GDPR rights if doing so would compromise our business operations or if exceptions apply under applicable law.

15. Marketing Communications

By providing your contact information, you consent to receive marketing communications from us and our partners. You may opt out of marketing emails by clicking the unsubscribe link, but we may continue to send you transactional and service-related communications. Opting out of marketing does not affect our right to use your information for other purposes.

16. Changes to This Policy

We reserve the right to modify this Privacy Policy at any time without notice. Changes are effective immediately upon posting. Your continued use of the Services after changes constitutes acceptance of the modified policy. We have no obligation to notify you of changes or to maintain previous versions of this policy.

17. Dispute Resolution

Any disputes arising from this Privacy Policy shall be resolved through binding arbitration as specified in our Terms of Service. You waive any right to bring claims in court or to participate in class actions. This arbitration provision survives termination of your use of the Services.

18. Governing Law

This Privacy Policy is governed by the laws of the State of Michigan, United States, without regard to conflict of law principles. You consent to the exclusive jurisdiction of courts in Kent County, Michigan for any disputes not subject to arbitration.

19. Contact Information

If you have questions about this Privacy Policy, you may contact us at:

HLPFL - Privacy Team
Email: privacy@hlpfl.org
General Inquiries: contact@hlpfl.org
Website: hlpfl.org

Please note that we may take up to 90 days to respond to privacy inquiries and may require extensive verification before responding.

Acknowledgment and Consent

BY USING THE SERVICES, YOU ACKNOWLEDGE THAT YOU HAVE READ THIS PRIVACY POLICY AND CONSENT TO ALL COLLECTION, USE, DISCLOSURE, AND PROCESSING OF YOUR INFORMATION AS DESCRIBED HEREIN. YOU FURTHER ACKNOWLEDGE THAT THIS CONSENT IS ONGOING AND CONTINUES INDEFINITELY UNLESS EXPLICITLY WITHDRAWN IN WRITING.